Below diagram illustrates how the Purchase to Pay solution works on PayMate.
The Procurement team in the organization generates a purchase order as per requests from various teams in the organization. The purchase order can be generated from Purchases > Create Purchase Order screen.
This purchase order is approved and then sent to the vendor. Approvers can approve the purchase order by going to Purchases > Manage Purchase Order where they can see all the list of purchase orders pending for approval.
Vendor accepts the purchase order and starts processing and preparing the goods. To accept a purchase order the vendor has to go Purchases > Received Purchase Order screen. After the vendor delivers the goods the vendor generates an invoice and sends it to the business. Vendor can generate the invoice from the same screen.
The Procurement team receives the Invoice and matches it against the purchase order. Invoices received against Purchase Orders will be visible under Purchases > Manage Purchase Order screen. After successfully verifying the invoice against the purchase order it is forwarded to the Finance team for payment.
The Finance team books the payment for the invoice by going to Make Payments > Pay Now screen. Approver approves the payment after verifying both the invoice and purchase order. On final approval, the payment is made to the vendor.
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